Privacy Policy

Privacy Policy for the Unified Handicap System

Unified Handicap System policy on the Collection, Use and Disclosure of Member Contact Information and Handicap Information

The Unified Handicap System (UHS) is committed to enhancing the interests of its membership and to the protection of their privacy. Consistent with these objectives and its mandate, the UHS is dedicated to maintaining high standards of confidentiality with respect to the information that has been provided to the UHS and its participant users. This policy statement has been prepared to affirm our commitment to maintaining the privacy of our members and to inform you of our practices concerning the collection, use and disclosure of information provided to the Unified Handicap System (UHS).

Privacy obligations apply to all organizers, volunteers and agents who provide products, services or information to or on behalf of the UHS members.

The Unified Handicap System collects contact information from members through its team and individual registration forms available in both paper and electronic formats and does so to fulfill the objectives and mandate of the organization.  The achievement of the Unified Handicap System’s objectives can involve, among other things, providing products, services and information to its members and permitting third parties to do the same in partnership with the league.  In such cases, a strict non-disclosure agreement with be used to protect members’ privacy.

Contact information is a member’s name, e-mail address, telephone/fax number and handicap skill level value in various cue sports.

All member contact information is held in strict confidence and, except in limited circumstances, is not revealed to anyone unless approved by the Unified Handicap System. The UHS publishes a list of pool handicaps indexed by name. Member contact information may be provided to third parties on a limited basis when:

  • in the opinion of the UHS operators, such usage constitutes a service and the information is pertinent to the members of the Unified Handicap System and;
  • The Unified Handicap System has the written agreement of the third party to adhere to specific requirements with respect to their use of such information.

To illustrate these requirements, Unified Handicap System member contact information:

  • Is not to be used in connection with any communication, which, in the opinion of the operators/organizers, would tend to mislead, misinform or deceive or which is distasteful in content or presentation or is illegal. A copy of third party material(s) to be distributed to members is provided to the UHS prior to the release of member contact information.

In most cases, the Unified Handicap System would attempt to facilitate the delivery of any products, services or information without the need of releasing member contact information to third parties.

The Unified Handicap System will retain member contact information only for so long as it is required for the purposes stated above.  The Unified Handicap System endeavours to maintain the accuracy of any information about members in its possession.  Information about former members is not actively maintained and, for so long as it is held by the Unified Handicap System, there is no assurance of correctness.

All constituent operators of the Unified Handicap System have equal responsibility for enforcing this policy.


If you have any questions regarding this policy or the UHS’s privacy practices, please contact the league’s Privacy Officer at

This privacy policy (“Policy”) and this site’s Terms of Service (together the “Terms”) govern all use of and that site’s services (together the “Site” or “Services”). The owners and contributors to the Site will be referred to as “we,” “us,” or “our” in this Policy. By using the Site or its Services, and/or by clicking anywhere on this Site to agree to the Terms and this Policy, you are deemed to be a “user” for purposes of this Policy. You and every other user (“you” or “User” as applicable) are subject to this Policy. You and each user also agree to the Terms by using the Services. In these Terms, the word “Site” includes the site referenced above, its owner(s), contributors, suppliers, licensors, and other related parties.

We provide this privacy statement explaining our online information practices, so that you can decide whether and how to interact with the Site and the Services.

We may release your information when we deem it appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety.

This online privacy policy applies only to information collected through our website and not to information collected offline.

Please also review our Terms of Use section that governs the use and the users of the Site.

By using our site, you consent to our privacy policy.

If we decide to change our privacy policy, we will post those changes on this page. If we have your email address, we may also send an email notifying you of any changes.

Contact Data and Other Identifiable Information

This site collects certain user information, which may include a username and password, contact information, or any other data that you type in to the site. It may also identify your IP address to help identify you on future visits to the site. At our discretion, the Site may use this data to:

  • Personalize the user experience and/or customer service
  • Improve the site
  • To process transactions
  • Administer a contest, promotion, survey or other site feature or function
  • Send email to users

Mobile Device Privacy

The following applies to our mobile apps and the site itself, when viewed on a mobile device:
Our mobile apps may collect information automatically, such as the type of mobile device you have, device identifiers, and information about your use of the applications. Like our site itself, the apps also collect information you provide, as well as information about your interaction with the app and its content.
If location services are activated on your mobile device, our apps may collect information about the location of your device. Your mobile network service providers may collect device-specific information, such as a device identifier, when you use our website or one of our mobile applications. This information collected by your mobile network service will not be associated with your user account with us, or with your personally identifiable information.


This site uses cookies. Cookies are small pieces of code that the Site or a service provider will put on your computer if your Web browser allows it. The Site uses cookies to recognize and keep certain information. On the Site, that information may be used to recognize your computer and browser from current or past visits to the Site or related sites. We may use this cookie-captured information to improve our service to you, to aggregate information about visitors to the Site and their behavior, to remember and process items in your shopping cart, to understand and save user preferences, or to keep track of advertising. We may contract with third-party service providers to assist us in better understanding our site visitors.
In most Internet browsers, you can change your settings so that you will be warned each time a cookie is being sent, or so that cookies will be turned off. With cookies blocked, some functions of the Site may not operate properly.

Usernames, Passwords, and Profiles

If prompted, Users must provide a valid email address to the Site, at which the User can receive messages. User must also update the Site if that email address changes. The Site reserves the right to terminate any User account if a valid email is requested but is not provided by the User.
If the Site prompts or allows a User to create a username or profile, Users agree not to pick a username or provide any profile information that would impersonate someone or that is likely to cause confusion with any other person or entity. The Site reserves the right to cancel a User account or change a username or profile data at any time. Similarly, if the Site prompts or allows a User to create an avatar or upload a picture, User agrees not to use any image that impersonates some other person or entity, or that is otherwise likely to cause confusion.
You are responsible for protecting your username and password for the Site, and you agree not to disclose it to any third party. We recommend that you use a password that is more than eight characters long. You are responsible for all activity on your account, whether or not you authorized it. You agree to inform us of unauthorized use of your account, by email to You acknowledge that if you wish to protect your interactions the Site, it is your responsibility to use a secure encrypted connection, virtual private network, or other appropriate measures.


We are based in Toronto, ON, CA and you are contracting to use our Site. This Policy and all matters arising from your use of the Site are governed by and will be construed according to the laws of Toronto, ON, CA, without regard to any choice of laws rules of any jurisdiction. The federal courts and state courts that have geographical jurisdiction over disputes arising at our office location in Toronto, ON, CA will be the only permissible venues for any and all disputes arising out of or in connection with this Policy or the Site and Service.

Terms Contact

If you have any questions about these Terms, please address them to

Would you like to be excluded from the UHS list? If so please leave a message here and we will promptly remove your name from the list. We want to ensure the rights of all pool players.

NOTE: Without inclusion of a player’s name and handicap on the UHS list they will not be allowed to participate in any UHS Sanctioned events. Waivers must be signed by all players before their first event to allow for the use of their image and information as it pertains to the operation of a pool tournament.

 Last Updated

These terms were last updated on March 6th, 2015